Hey there! Thank you for serving the church. You will find details on filling out expense forms on this page.
We are moving to paperless for efficiency and protect the environment. Please follow instructions below.
If you have any questions, please reach out to Pastor Ronnie or Elder Diane.
Step 1 : Gather Receipts
Make sure to have a digital copy of all your receipts in PDF format.
- For amazon order, look up Printable Order Summary, then Save As PDF.
- For paper receipt, take a picture with your phone, then convert it with a tool like THIS.
- For emails, open up Print feature and select "Save As PDF"
If you have trouble, please consult google or Youtube.
Step 2 : Fill The Form
On the expense form, fill out info at the top including Check payable, Check given, date, contact info and a picture of your signature.
In the table below, use one row per receipt. Fill out information accordingly and make sure to calculate GST/HST if applicable.
Under expense category, follow this guide :
- Books & CD - For teaching materials used in fellowship or Sunday classes
- Other Supplies - For expenses related to fellowship or church wide events
- Mission - For mission trips expenses
- Training - For materials meant to train leaders like study Bibles, staff books, police check or plan to protect
- Worship Supplies - For worship equipment like instruments, cables, AV etc
If you are unsure what category to select, please reach out to Pastor Ronnie.
Next, you need to save this as a PDF.
- Verify the total at the top of the page is correct
- Open Print, and select "Scale to Fit" to ensure everything fits on one page
- Select "Save as PDF". This is located on different spots for Windows/Mac, if you can't find it, please consult google
- Combine the expense form and receipts PDF into one big file using a tool like THIS.
For reference, see below for a sample file.
Step 3 : Submit For Approval
Once you have combined everything into one PDF file, email it to one of these two leaders for approval :
- Pastor Ronnie Chang (ronnie@ceact.ca)
- Elder Ken Keng (klkeng@icloud.com)
Once it has been approved and returned to you, please email it to finance team (expense@ceact.ca) and they will have a check ready for you typically within 2 weeks!